Real Estate Management Software for Agents, Brokers & Property Managers
Managing real estate operations doesn’t have to be complicated. With Exterly’s Real Estate Management Software, agents and property managers get a unified platform that handles listings, leads, communication, scheduling, payments, and automation—all in one place. Whether you manage residential properties, commercial spaces, or rentals, this system helps you close more deals with less effort.
What Is a Real Estate Management Software?
A real estate management software is a digital system that handles everyday property tasks like managing leads, communicating with clients, tracking deals, generating reports, and maintaining property information.
From real estate agencies to independent agents, everyone can use it to save time, automate tasks, and increase revenue—without relying on multiple tools.
Core Features of the Exterly Real Estate
Management System
Centralized CRM For Real Estate Leads
Track every prospect—buyers, sellers, renters, investors—all in one dashboard.
What you can do:
Store contact details and property interests
Automatically assign leads to team members
Tag and segment clients based on behavior
View communication history at any time
This CRM replaces messy spreadsheets and ensures no lead gets ignored.
Automated Lead Follow-Ups
Most agents lose deals because they forget to follow up.
Not anymore.
Automations include:
Instant welcome messages
Automated callbacks
Drip campaigns for cold leads
Follow-ups after property showings
Reminders for document submission
Smart Listing Management
Organize all your property listings in one place with detailed profiles.
You can add:
Photos & videos
Price details
Availability status
Property type
Location & map
Seller/Landlord information
Notes and updates
Property Visit & Appointment Scheduling
No more double bookings or endless calls.
Features:
Online booking system for property visits
Automated confirmations & reminders
Calendar syncing
Rescheduling options
Agent availability management
No more double bookings or endless calls.
Pipeline Management For Real Estate Deals
Visual pipelines help you track every deal from inquiry → viewing → offer → closing
Benefits:
Easy drag-and-drop movement
Predictable sales forecasting
Follow-up reminders
Deal notes & internal chat
Automated stage-based actions
It’s the ultimate tool to improve close rates.
Marketing Automations for Real Estate Growth
Promote listings and get more leads effortlessly.
Automations include:
Auto-generated email campaigns
WhatsApp property alerts
Social media scheduling
Nurture campaigns for cold leads
Bulk SMS notifications
Perfect for agencies wanting consistent lead flow.
Real Estate Analytics & Reporting
Make decisions based on accurate data Track:
Lead sources
Agent performance
Property demand
Pipeline stages
Revenue insights
Advertisement ROI
The system shows what’s working—and what needs improvement.
Types of Real Estate Businesses That Benefits
Independent Real Estate Agents
Small Real Estate Agencies
Commercial Real Estate Firms
Property Management Companies
Real Estate Investors & Landlords
Why Exterly Stands Out As The Best Property Management Software
Built-in CRM and automation
Appointment scheduling included
Smart communication channels
Integrates sales, marketing & operations
Easy for teams of all sizes
No coding or tech skills needed
Affordable and scalable
It works as a complete property management system that adapts to your workflow.
01 Tools For Marketing & Sales
Reach the right audience, elevate your brand, and turn visitors into customers with tools tailored for growth
Email Marketing
Create campaigns that connect.
WhatsApp Marketing
Reach customers where they’re active
Social Media Management
Schedule and manage posts with ease.
Sale Funnels
Bring all messaging into one platform—SMS, email, and social.
Website Builder
Build professional, high-conversion landing pages.
Search Engine Optimization
Track and manage customer interactions in a single, organized CRM.
Invoicing & Payment Tools
Monitor reviews and keep your online image shining.
Reputation Management
Engage and grow your loyal audience.
All-in-One Communication Hub
Centralize your messages for smooth communication.
02 Tools For CRM & Customer Management
Stay organized, nurture leads, and deliver exceptional experiences with streamlined customer management
Pipeline Management
Track every stage of your customer journey.
Lead Management
Stay on top of your prospects with ease.
Task Management
Assign and track tasks effortlessly.
Appointment Scheduling
Track every stage of your customer journey.
Contact Management
Stay on top of your prospects with ease.
Retargeting Automations
Assign and track tasks effortlessly.
Membership Management
Manage your customer memberships seamlessly.
03 Tools For Sales & Revenue Optimization
Close deals faster, manage payments seamlessly, and unlock new revenue streams with smart optimization tools
Sales Funnels
Convert leads effortlessly with optimized funnels.
Quoting & Invoicing
Simplify billing and close deals faster.
Payment Integration
Make transactions easy for you and your clients.
Course Sales
Create and sell courses directly from your platform.
04 Tools For Automations & Insights
Say goodbye to repetitive tasks and hello to smarter decisions with data-driven automation
Workflow Automations
Automate repetitive tasks and save time.
AI Assistant
Optimize client interactions with smart tools.
Call Tracking & Recording
Make transactions easy for you and your clients.
Dashboards & Analytics
Gain insights and track progress effortlessly
Funnel & Website Analytics
Understand your performance in real time.
Watch A Live Demo
Curious how it all works? See our 3-minute video showing how Exterly powers hundreds of growing service businesses.
Feature-Rich Tools To Power Your Entire Operation
Drag & Drop Website Builder
Create a professional website for your service business, with built-in contact forms, service lists, and booking calendar.
Smart CRM + Unified Communication
Manage all client chats from WhatsApp, Instagram, Email, Google, and more — in one dashboard. Keep full conversation and job history.
Marketing Automation
Send follow-ups, booking reminders, review requests, and promotions on autopilot through email or WhatsApp.
Memberships Management
Sell cleaning bundles, handyman tools, or offer loyalty programs, service bundles, and memberships.
Reputation Management
Automatically request reviews after jobs, monitor your ratings, and boost your local search presence.
Easily Connect with the Apps You Love
FAQs — Real Estate Management Software
Discover how Exterly can simplify your business see it in action with a free demo.
What does a real estate management software actually do?
It manages leads, listings, properties, communication, appointments, pipelines, payments, and marketing—from one place.
Is this system suitable for small real estate agencies?
Yes. Exterly is designed for both solo agents and growing teams, with features that scale as your business grows.
Can I automate follow-ups with clients?
Absolutely. You can send automated SMS, WhatsApp, and email follow-ups based on client behavior or schedule.
Does it support property visit bookings online?
Yes. Clients can book their preferred visit time directly from your website or landing page.
Can I manage rental properties using this software?
Yes. You can store tenant details, track payments, manage inquiries, and automate communication.
Can I integrate it with my existing website?
Yes. Forms, chat widgets, and booking calendars can be embedded into any website.
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