Workflow Automation for Healthcare Businesses
Healthcare Automation Software
Running a modern clinic or diagnostic center goes far beyond patient care it's about efficiency, experience, and visibility. Whether you run a dental practice, eye care clinic, or ultrasound diagnostic center, outdated manual systems and disjointed software make it hard to grow and serve well.
Problems Clinic Owners Face Without the Right System
❌ No integrated online booking system
❌ Missed appointments and manual reminders
❌ Inconsistent communication with patients
❌ No CRM to track patient history
❌ Disconnected marketing & follow-up tools
❌ Poor or no online reputation management
❌ Staff coordination issues or overbooked hours
Exterly offers a complete hospital and clinic
management system
It unites patient booking, CRM, marketing, invoicing, and feedback into a single powerful platform — designed specifically for small to mid-sized healthcare facilities.
Online Appointment Booking
Smart CRM With Patient Records
Email & WhatsApp Follow-ups
Staff Scheduling & Reminders
Review Management & Website Tools
01 Tools For Marketing & Sales
Reach the right audience, elevate your brand, and turn visitors into customers with tools tailored for growth
Email Marketing
Create campaigns that connect.
WhatsApp Marketing
Reach customers where they’re active
Social Media Management
Schedule and manage posts with ease.
Sale Funnels
Bring all messaging into one platform—SMS, email, and social.
Website Builder
Build professional, high-conversion landing pages.
Search Engine Optimization
Track and manage customer interactions in a single, organized CRM.
Invoicing & Payment Tools
Monitor reviews and keep your online image shining.
Reputation Management
Engage and grow your loyal audience.
All-in-One Communication Hub
Centralize your messages for smooth communication.
02 Tools For CRM & Customer Management
Stay organized, nurture leads, and deliver exceptional experiences with streamlined customer management
Pipeline Management
Track every stage of your customer journey.
Lead Management
Stay on top of your prospects with ease.
Task Management
Assign and track tasks effortlessly.
Appointment Scheduling
Track every stage of your customer journey.
Contact Management
Stay on top of your prospects with ease.
Retargeting Automations
Assign and track tasks effortlessly.
Membership Management
Manage your customer memberships seamlessly.
03 Tools For Sales & Revenue Optimization
Close deals faster, manage payments seamlessly, and unlock new revenue streams with smart optimization tools
Sales Funnels
Convert leads effortlessly with optimized funnels.
Quoting & Invoicing
Simplify billing and close deals faster.
Payment Integration
Make transactions easy for you and your clients.
Course Sales
Create and sell courses directly from your platform.
Industries We Serve In Healthcare
Eyecare Clinics
Manage patient exams, prescriptions, follow-up appointments, and automate appointment reminders. Deliver a smooth experience across your website, WhatsApp, and email.
Dental Clinics & Orthodontists
From bookings and x-ray appointments to treatment cycles and post-op follow-ups — organize it all under a smart CRM with automated reminders and payment tracking.
Ultrasound & Diagnostic Labs
Enable patients or referring doctors to book appointments online, receive reports via email, and streamline internal operations, billing, and staff availability.
Other use cases include:
✅ Physiotherapy centers
✅ ENT & dermatology clinics
✅ Mental health practitioners
✅ Private general practices
✅ Home visit doctors & mobile diagnostics
04 Tools For Automations & Insights
Say goodbye to repetitive tasks and hello to smarter decisions with data-driven automation
Workflow Automations
Automate repetitive tasks and save time.
AI Assistant
Optimize client interactions with smart tools.
Call Tracking & Recording
Make transactions easy for you and your clients.
Dashboards & Analytics
Gain insights and track progress effortlessly
Funnel & Website Analytics
Understand your performance in real time.
What Our Clients Say
Hassan
CEO, GradeMax Coaching
Our coaching academy went fully digital with Exterly. No more WhatsApp chaos. Now everything — classes, fees, and reports — is automated
Maria S
IELTS Trainer & Online Educator
As a course creator, I love how easy it is to upload lectures, manage batches, and get paid directly. The CRM helps me stay on top of leads too
Watch A Live Demo
Curious how it all works? See our 3-minute video showing how Exterly powers hundreds of growing service businesses.
What Exterly Brings to Healthcare Businesses
Drag & Drop Website Builder
Create a professional website with built-in appointment booking, service listings, doctor bios, and contact forms. Mobile-optimized for on-the-go patients.
Live Booking Calendar
Let patients book from your website, Google Business, or social channels. Integrated reminders reduce no-shows significantly.
Smart CRM for Patient Management
Plan and schedule posts, reply to DMs and comments, and run campaigns from a central dashboard.
Unified Communication Channels
Reply to WhatsApp, Instagram, Email, and Messenger messages in one inbox. Assign follow-ups to reception or doctor staff.
Website Chatbot & Smart Widget
Automatically respond to FAQs like “clinic hours,” “fee,” or “next availability.” Capture leads and appointment requests 24/7.
Review & Reputation Management
Automate review collection and alerts across Google, Facebook, and Yelp — and respond from one place.
Easily Connect with the Apps You Love
FAQs – For Healthcare Business Owners
Can this work for multi-specialty clinics?
Yes, Exterly supports unlimited service types, departments, and staff logins. Manage all roles and services from a single dashboard.
Is it HIPAA or data-security friendly?
Absolutely. Patient data is encrypted and access-controlled. Only assigned users can view/edit sensitive records.
Can it support telemedicine or video consults?
Yes. You can integrate Zoom or Google Meet links into appointment flows, including automatic meeting links sent via email/WhatsApp.
Can it handle reports or medical file uploads?
Yes. You can attach files to patient records, store diagnostic results, and allow patients to receive digital reports securely.
What if I don’t have a website yet?
No worries — Exterly includes a website builder that lets you launch a clinic website in minutes, with booking and contact forms ready.
Schedule Your Free Demo Today
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